Byron Thomas Recruitment Pty Ltd

Privacy Policy and Candidate Collection Notice

Last updated: December 2025

Byron Thomas Recruitment Pty Ltd, ABN 78 138 659 604, is committed to protecting your privacy. We handle personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles.

This notice explains how we collect, hold, use and disclose personal information for candidates, applicants and work placements. It applies when you apply or register directly with us, provide information to us, or apply through platforms such as Seek.com.au.

What Personal Information We Collect

Personal information is information or an opinion about an identified individual, whether true or not. The information we collect may include:

• Contact details, including name, address, phone number and email address.
• Date of birth and identification details, such as driver's licence or passport information.
• Work history, qualifications, skills, references and details connected to possible temporary, contract or permanent work placements.
• Opinions from referees, former employers or others about your work performance, whether positive or negative.
• Aptitude, competency, assessment or testing results where relevant to recruitment or placement services.

We may also collect sensitive information where it is relevant and lawful, such as health or medical information, or criminal history information where police checks are required or permitted. We collect sensitive information only with your consent, or where required or authorised by law.

How We Collect Information

We may collect personal information directly from you when you complete registration forms, submit applications, provide a resume or CV, respond to our questions, or provide additional details during a recruitment process.

We may also collect information from third parties, including when we:

• Receive references about you.
• Make inquiries with former employers, work colleagues, professional associations or registration bodies.
• Receive results of competency, aptitude, medical or other assessments.
• Receive performance feedback, workplace complaints or information about workplace incidents.
• Receive information connected with insurance investigations, litigation, registration matters, professional disciplinary matters, criminal matters, inquests or inquiries involving you.

Why We Collect, Hold, Use and Disclose Information

We collect, hold, use and disclose personal information where reasonably necessary for our recruitment and placement functions. This may include:

• Facilitating actual or possible work placements.
• Assessing your suitability for temporary, contract or permanent roles in accounting, finance and related professional areas.
• Conducting performance appraisals and assessing ongoing performance and prospects.
• Requiring or conducting tests and assessments, including medical assessments where relevant.
• Identifying training needs and managing workplace rehabilitation.
• Handling complaints, investigations or inquiries involving you.
• Managing insurance claims or proposals requiring disclosure.
• Considering you for future suitable roles through our talent pool.

Who We May Disclose Information To

We may disclose personal information to:

• Potential and actual employers or clients of Byron Thomas Recruitment Pty Ltd.
• Referees and organisations involved in verifying your experience or qualifications.
• Our insurers.
• Professional associations or registration bodies with a proper interest.
• Workers Compensation bodies.
• Contractors and suppliers, including IT contractors, database providers and applicant tracking system providers.
• Any person or entity with a lawful entitlement to obtain the information.

Overseas Disclosure

Some service providers, such as cloud based recruitment or IT system providers, may be located overseas, including in the United States, the European Union or other countries. We take reasonable steps to ensure overseas recipients handle personal information in line with Australian privacy standards or equivalent protections.

Storage and Security

We hold personal information securely and take reasonable steps to protect it from misuse, interference, loss, unauthorised access, modification or disclosure. We retain information only as long as necessary for the purposes described in this notice, unless a longer period is required by law.

Retention

We retain personal information only as long as necessary for the purposes described in this notice, unless a longer period is required by Australian law or a court or tribunal order.

• For active registrations or ongoing placements, we retain information while it remains relevant to current or potential assignments.
• For unsuccessful applications, inactive candidates or completed placements, we may retain your details, including your CV or resume and related information, indefinitely in our talent pool so we can consider you for future suitable roles.
• You may opt out of indefinite retention at any time by emailing info@byronthomas.com.au. If you opt out, we will securely delete or de-identify your information within a reasonable period, typically 30 days, subject to any legal obligations.
• We may retain information for shorter periods, such as up to 12 months, if you opt out or if we no longer need the information.

If You Do Not Provide Information

If you do not provide requested information, we may be limited in our ability to locate suitable work for you, assess your suitability or place you in roles.

Access, Correction and Complaints

You may request access to personal information we hold about you, and you may ask us to correct it if it is inaccurate, incomplete or out of date, subject to exceptions under the Australian Privacy Principles.

If we disagree with a requested correction, you may ask us to attach a statement to the information. We may charge a moderate fee for providing access, but not simply for lodging a request.

To access or correct your information, make a privacy complaint, or ask a privacy question, contact us using the details below.

If you are not satisfied with our response, you may complain to the Office of the Australian Information Commissioner at www.oaic.gov.au.

Acknowledgement

By submitting your application or registration, including through Seek.com.au, or by otherwise providing your information to us, you acknowledge that you have read and understood this notice.